As the size and scope of a business grow, it often becomes more difficult to keep track of all processes and operations. An increasing number of employees, more sales, a larger range of products or new suppliers – everything needs to be controlled and controlled, and this is best done in your Shopify Store.
Initially, many things can be done in Excel, but as the complexity grows, so does the need for specialized tools to handle business processes, commonly referred to as Enterprise Resource Planning (ERP) or Enterprise Resource Planning (ERP).
Now there are a very large number of different ERP systems on the market, and which system suits your business best cannot be summarized in the scope of a blog article.
Nevertheless, we would like to report on our experience with Odoo: a system that we have integrated a few times with Shopify stores in Germany.
Odoo itself can be hosted (on-premise), but there is also the possibility to rent Odoo directly from the cloud (as a service) and use the advantages of a lean IT infrastructure already known from Shopify.
Odoo’s basic architecture is based on so-called apps, each of which depicts a function of a company. The basic version consists of 25 apps that cover all classic ERP operations such as financial accounting, sales, production, warehousing, etc. In addition, there is a whole range of additional applications that provide other functions such as marketing, a point of sale or personnel management.
We have implemented the integration of Odoo with Shopify via an additional app.The module integrates directly with the products, customers, and workflows from the base apps and allows automatic imports and exports of orders, as well as products including Shopify-specific features such as tags, collections.
The order import can be controlled according to the payment status and thus allows a separate handling of orders already paid in Shopify compared to prepayment orders that still have to be processed.
The module is able to address several Shopify stores in parallel, which is especially important for B2B or country stores.
Furthermore, it can be set in great detail which bearings belong to which store, which stocks are synchronized and how to handle a newly imported Shopify order.
A big advantage is an integration of the existing workflows. Since an order imported from Shopify is transferred directly to the Odoo sales module, existing workflows can be used directly. This simplifies the processing (delivery, invoicing) enormously, and normally hardly any changes to the existing Odoo system are needed.